There were no votes of congratulations or sympathy.

Civic Reception Request Proposed by Cllr. Tony Ward,

“I am calling on Roscommon County Council to honour Niall Murray, Knocknanool, Brideswell, Athlone, Co. Roscommon by way of Civic Reception. Niall was on the Ireland U-20S Rugby team that beat France to win the Six Nations Championship”.

“I am calling on Roscommon County Council to honour Jack Carty, Barrymore, Kiltoom, Athlone, Co. Roscommon by way of Civic Reception. Jack was the first Roscommon man to win Senior international Rugby cap playing for Ireland”.

Mr. Eugene Dwyer, Head of Roads Department, Mr. Diarmuid MacDonncha, Senior Executive Engineer and Mr. Paul Browne, Executive Engineer presented the Draft Roads Programme for 2019 which had been circulated to the Members.

A general discussion regarding the Draft Programme took place and all the Councillors welcomed the locations listed. The Members thanked the Executive and Staff for work done on completing this Roads Programme for 2019 bearing in mind the limited funding made available to them.

The Members proceeded to highlight the following following items for consideration:

• Cllr. Fallon made reference to N61 Ballymurray to Knockcoghery regarding issues re frozen lands and questioned if there is a time frame when this will be rectified.

• Cllr. Ward stated that roads of South Roscommon are in a deplorable state of disrepair especially when Roads budget has been reduced by €10 m over last few years and requested that a letter be sent to Minister of Environment, Minister of Finance and Minister of Local Government requesting additional funding for the roads explaining in detail to the conditions of the Roads in South Roscommon.

• Cllr. Naughten made reference regarding the distribution of monies to each Municipal District and questioned each allocation to each Municipal District and what is the increase percentagewise across each MD’s in comparison to 2018.  Cllr. Naughten proposed that a letter be sent to the Department seeking clarification on how the money is distributed in the three Municipal Districts. Also needs to be address internally.

• Cllr. Keogh wished that the letter proposed by Cllr. Ward would include Minister for Transport and his commitment to this funding.

·         Cllr. Kilduff stated that monies be distributed more evenly throughout the three MD’s

• Cllr. Connaughton requested that when the new Council is formed and before a ruling group is formed for the full Council, the cooperation of the Athlone MD Councillors would be forthcoming unless it was agreed that there would be an equal distribution of funds throughout the three MD’s to reflect the condition of the roads.

On the PROPOSAL of Councillor Ward

            SECONDED by Councillor Naughten

It was agreed by all the members to write a letter to the Minister for Transport, Minister of Finance and Minister of Housing, Communities and Local Government seeking additional funding for the roads in South Roscommon and also seeking the Minister of Finance commitment for funding in this proposal.

On the PROPOSAL of Councillor Ivan Connaughton

            SECONDED by Councillor John Naughten

It was agreed by all the members to adopt the Draft Roads Works Programme for the Athlone Municipal District for 2019 subject to the amendments as agreed.

On the PROPOSAL of Councillor John Keogh

            SECONDED by Councillor Paddy Kilduff

It was AGREED that roads located within the housing development at “Cluain Ri”, Barrymore Townland, Athlone, Co. Roscommon pursuant to the provisions of Section 11 of the Roads Act 1993 and Roads Regulations 1994, Part 2 and the Planning & Development Act 2000 (as amended), Section 180 would be declared public roads.

Cllr. Leyden outlined an urgent need for the progression of the Innovation Centre in Roscommon town. The members gave their allocated party rooms in Áras an Chontae on an interim basis to facilitate ‘The Cube‘ to provide hot-desk spaces to be managed by Westbic.  Cllr. Leyden read a letter addressed to the Chief Executive and signed by all of the elected Members stating that when The Cube moves to the new purpose Innovation Centre when built, the Cathaoirleach’s room and designated party rooms will revert to the members for their use in the facilitation of local democracy.  She added that any proposed change to this arrangement should be in consultation with the members.

In reply, the Chief Executive stated that there have been a number of new staff employed work in particular on the Rural and Urban Regeneration schemes as substantial funding has been made available to the Local Authority. We are committed to provide Pop-In spaces for those starting businesses and while we have capacity this will happen but this is not to be misunderstood as a permanent long term space for those currently using the facility. He will be in contact with Westbic regarding the facility and its usage as he had intended to do so.  The management of the space in the headquarters is not a reserved function and the Executive will manage the space in the building in an efficient manner to facilitate carrying out the functions to deliver for the people of Roscommon.  With regard Enterprise Ireland grant funding for the provision of an Innovation Centre in Roscommon town, an application has been made twice and has been unsuccessful to date therefore a Part 8 report has not yet been sent to the members.

The Cathaoirleach, Cllr. Ivan Connaughton thanked the members and executive for their co-operation during his term of office.  He paid tribute to Cllr. Paddy Kilduff, Cllr. Rachel Doherty and Cllr. Michael Creaton for all of the work they had done on behalf of the people of their respective Municipal Districts and the County of Roscommon and wished them well in their retirement. It was a huge honour to be elected to the Council and they will be missed by their fellow councillors. He also wished Eoghan Murphy well in his move from Shannonside Radio to Newstalk FM and thanked him for his coverage of politics in county Roscommon over the past number of years on local media.

All of the members thanked the Cathaoirleach for his representation locally, nationally and abroad during his year as the first citizen of the county. He represented the Council with distinction and was a man of the people and he was fair in his dealings with all councillors during his term in office.

The members also paid tribute to the three retiring councillors – all of them joined in 2004 and have served 15 years on the Council and were represented on various committees during their term. They served their constituents and communities with distinction and each brought their own qualities to the job. They were all hard working councillors and will be missed. The members also wished them health and happiness in the future.

The Chief Executive paid tribute to each of the outgoing Councillor’s for their work on behalf of their communities.  He also spoke of his admiration for those who put their name on the ballot paper to seek election to office and wished all of the members well in the forthcoming election.

Cllr. Creaton thanked all of the members and executive for their good wishes. He acknowledged the engineering and office staff who were always helpful and outdoor staff of the Council and for all of their work especially during emergencies. He thanked his fellow councillors and his Municipal District colleagues in particular for their cooperation in working to make the area better for their constituents.

Cllr. Doherty thanked the Chief Executive for his kind words and said that her father, and grandfather had served on the Council and said that politics is in her blood. It was a difficult decision to make to retire and she was so proud to represent the area and serve the people of the Boyle Municipal District. She also thanked all of the staff of the Boyle Area in particular and the executive of the Council. She wished all of the outgoing members the best in the forthcoming election as it is going to be a difficult month for them. She paid tribute to Cllrs. Creaton and Kilduff in their retirement. She had a message for the people to respect their local councillor – they are good value and deal with many difficult situations and problems.

Cllr. Kilduff thanked the Cathaoirleach, Chief Executive and Management team and the media. He complimented the outgoing councillors Creaton and Doherty on their contribution over the past fifteen years. He mentioned the late Cllr. Gerry Donnelly and his election in 2004 and his finest hour in 2014 when his local area was divided and he lost a considerable portion of his home turf but still got elected. He wished all members the best in the election including Cllr. Keogh as they both shook hands.

The Cathaoirleach brought the meeting to a conclusion as he wished everyone well in the local election on 24th May and urged the public to come out and vote.

A presentation was made to Cllr. Kilduff, Creaton and Doherty by the Cathaoirleach.

The Cathaoirleach indicated some Members had items they wished to discuss.

Cllr. Shanagher thanked Roscommon County Council for their sponsorship towards the Lamb Festival. As the festival is happening at the weekend, she encouraged the public to support this event, a highlight of the year in Roscommon town.

On the PROPOSAL of Cllr. Fitzmaurice

             SECONDED by Cllr. Leyden

It was AGREED that when the towns are fibre enabled over the summer months, Roscommon County Council will give a commitment to have the libraries fibre enabled as good internet facilities are necessary for students who use the facilities.

The Director of Services Shane Tiernan stated that when next generation access becomes available it is intended that the libraries avail of the service.

On the PROPOSAL of Cllr Ward

SECONDED by Cllr. Connolly

 It was AGREED to write to the Minister for Transport, Tourism and Sport, Mr. Shane Ross T.D. to support and encourage the provision of transatlantic flights from North America to Ireland West Airport at Knock. It was also agreed that the adjacent Local Authorities be written to to seek their support in contacting the Minister.

·         Letter dated 21^st March, 2019 from Carlow County Council regarding the adoption of the following resolution – “To write to all Local Authorities that are in band 3 appendix 2 for assessing eligibility, based on income, for social housing and requesting support to have band 3 completely removed from the housing regulations that were introduced by former Minister Michael Finneran in 2010. The removal of band 3 would leave just 2 bands and be a much fairer system and give young couples just outside of the social housing income limits in band 3 a chance to get on the housing list”

·         Letter dated 26^th March, 2019 from Tipperary County Council regarding a Notice of Motion that was passed calling on the Minister for Justice to introduce a cap on the number of times that a repeat offender can avail of free legal aid.

·         Letter dated 27^th March, 2019 from Westmeath County Council regarding a Notice of Motion that was passed – “That Westmeath County Council, in view of the damage that spiralling insurance costs are causing to community groups, voluntary organisations, charities and small business, calls on the government to accelerate its insurance reform programme. In particular, Westmeath County Council calls on the Government to immediately establish a distinct Insurance Fraud Unit within an Garda Síochána, establish an interim Judicial Council which will address excessive awards made in our courts and insist on greater transparency in relation to claims and premiums from Irish insurers”.

·         Letter dated 1^st April, 2019 from Donegal County Council regarding the adoption of the following resolution – “The All – Ireland Pollinator Plan is about everyone working together and contributing to making the landscape more pollinator friendly” that Donegal County Council A) Adopt, implement and actively promote the All Ireland Pollinator Plan on council open spaces and parks. B) Provide information, training and distribute pollinator guidelines to rural community groups, tidy towns and community development organisations. C) Devise and deliver a biodiversity action plan for Donegal County Council.

·         Letter dated 12^th April, 2019 from Waterford City and County Council regarding the following Notice of Motion – “That Waterford City and County Council recognises the selfless commitment of the Irish Defence Forces (Navy, Army and Air Corps) to the people of Ireland in defence of the nation and in the protection of the internal security of the State. In particular, it acknowledges the role played by the Defence Forces in multinational peacekeeping, humanitarian relief, maritime security and fishery protection. This Council in its support for the campaign for Respect and Loyalty calls on the Government to immediately take action to resolve the issues relating to the pay and conditions of service of Defence Forces Members as they are seriously impacting retention and recruitment”.

On the PROPOSAL of Cllr. Ward

            SECONDED by Cllr. Kilduff

It was AGREED to adopt the list of payments for training and conferences as circulated.

Irish Water Connection Charges Policy: Cllrs. Ward raised the matter of the increase in Water and Sewerage connection charges by Irish water effective from 1^st April 2019 as approved by the CRU. The charges have increased substantially on what was previously payable.

Members expressed concern that some connection fees had doubled from the previous charging system and if the removal of water charges was in hindsight the right policy as the vulnerable are now being ripped off. There is no funding system for Irish water and young people trying to build houses are bearing these increased charges.

On the PROPOSAL of Cllr. Ward

                SECONDED by Cllr. Connaughton

It was AGREED to write to the Minister of Housing, Planning and Local Government to intervene to reverse the decision of Irish Water to increase connection charges to the water and wastewater infrastructure and revert to the pre 1^st April 2019 charges and to outline the concerns of the people of Roscommon in relation to the charges.

Mr. Lydon informed the members that their Annual Report for 2018 was agreed last week by the Audit committee. The role of the committee is to support the elected council by providing an independent assessment of the activities of the management in controlling the local authority and the quality of the risk management, financial reporting, financial management and internal audit.

The Audit Committee charter is reviewed annually and was adopted by the members on 17^th December 2019. The Head of Finance briefed the committee on a number of items during the ear and other briefings by staff included a Review of IT Systems Audit, progress Report on VFM and overview of Corporate Risk Register. In conclusion the audit committee was satisfied it had carried out all of its functions and obligations as required in 2018.

On the PROPOSAL of Cllr. Cummins

SECONDED by Cllr. Ward

It was AGREED to adopt the Audit Committee Annual Report for 2018

Mr. Martin Lydon, Director of Services briefed the Members that the proposed variation of the County Development Plan is in relation to the joint Retail Strategy only between Roscommon and Westmeath County Councils.  The Variation went on Public Display from 1^st February to 4^th March 2019.Seven submissions received and each has to be considered by the elected members:

1.       Submission from Health and Safety Authority – risk use to land use planning. No change is recommended.

On the PROPOSAL of Cllr. Keogh

SECONDED by Cllr. Naughten

It was AGREED no change recommended to Draft Variation Plan

2.       Submission from Environmental Protection Agency – Comments on SEA Screening Report and guidance to be followed and the interaction required with environmental agencies.

On the PROPOSAL of Cllr. Fallon

SECONDED by Cllr. Kilduff

It was AGREED no change recommended to Draft Variation Plan

3.       Submission from Irish water re drainage area plan underway in the Monksland area – outside the scope of this proposal.

On the PROPOSAL of Cllr. Connolly

SECONDED by Cllr. Keogh

It was AGREED no change recommended to Draft Variation Plan

4.       Submission from Tony Kenny – highlights the failings of the Athlone Retail Strategy – undersupply of supermarket, district centre zoning and traffic bottlenecks. All issues are outside the variation proposal.

On the PROPOSAL of Cllr. Naughten

SECONDED by Cllr. Fallon

It was AGREED no change recommended to Draft Variation plan

5.       Submission from Transportation Infrastructure Ireland – Coordinated planning for transport in Athlone Area, junctions on M6 near  capacity and to undertake a strategic transport assessment that is to be completed.

On the PROPOSAL of Cllr. Keogh

SECONDED by Cllr. Naughten

It was AGREED no change necessary to Draft Variation Plan

6.       Submission from Department of Housing, Planning and Local Government- Plan should be reviewed when RSES is adopted.

On the PROPOSAL of Cllr. Naughten

SECONDED by Cllr. Keogh

It was AGREED no change necessary to Draft Variation Plan

7.       Submission from Forward Planning Unit, Roscommon County Council – looking to change some wording and typos.

On the PROPOSAL of Cllr. Naughten

SECONDED by Cllr. Fallon

It was AGREED no change necessary to Draft Variation Plan

The members commented as follows:

·         welcomed the ongoing cooperation between the local councillors from Roscommon and Westmeath and the input of the executive.

·         The outcome of the traffic Assessment will be key to the industrial and commercial lands.

·         A lot of work has been undertaken since the “Save Roscommon Campaign”.  Thanks to the 28,000 people who signed the petition and sent in submissions. The campaign was a win and it will now take a vote of the two houses of the Oireachtas to change the current arrangement

·         Welcome the ongoing cooperation between the two counties

On the PROPOSAL of Cllr. Fallon

              SECONDED by Cllr. Keogh

And AGREED that on Page 85, Par 4, S7.3.1.2 after “Golden Island Shopping Centre” add and the adjacent mixed use site”

On the PROPOSAL of Cllr. Fallon

              SECONDED by Cllr. Ward

And AGREED to adopt the Draft Variation No. 2 of the Roscommon County Development Plan 2014-2020

The Chief Executive noted that this was a very important development and finally establishes the commitment of the elected representatives on both sides and he is looking forward to the next steps when the RSES is adopted.

Mr. Martin Lydon, Director of Services, presented the Annual Financial Statement (AFS) for 2018 to the Members for consideration. The statement is prepared in accordance with Statutory requirements governing the production of the AFS for Local Authorities prescribed by the Minister.

·         A total of €90m was expended in Revenue and Capital Expenditure in 2018

·         The was no recourse to an overdraft during the year

·         93% of invoices were paid on time

·         The rates collection rate increased from 83% to 86%. The value of €2.5m of rates accounts are yet to be decided by the Valuation Tribunal.

·         Planning Legal costs of €200k have to be provided for in respect of the High Court Appeal for the Anarobic Digestor hearing

·         There has been substantial work completed on unfunded balances

·         37% of our income is derived from state grants and subsidies (€7m from the equalisation fund)

On the PROPOSAL of Cllr. Doherty

                SECONDED by Cllr. Ward     

It was AGREED to adopt the Unaudited Annual Financial Statement for year ended 31^st December 2018

On the PROPOSAL of Cllr. Keogh

SECONDED by Cllr. Ward

It was AGREED to write to the Ms.  Katherine Zappone T.D Minister for Children and Youth Affairs to have enacted and commenced without any further unnecessary delay, legislation which will acknowledge Adoptee Identity Rights and which will immediately allow Adoptees access to critical information relating to their own Health, History and Heritage in line with the equality and personal autonomy rights of other citizens and as voted for in two referenda. The letter should also request that legislation not include the imposition of a 75 year closure of all records pre 1978. This motion is to be circulated to all Local Authorities.

On the PROPOSAL of Councillor Cummins

SECONDED by Councillor Beirne

It was AGREED that the Council consent to the disposal of property pursuant to the provisions of Article 206 of the Planning and Development Regulations 2001, Section 211 of the Planning and Development Act, 2000 (as amended) and Section 183 of the Local Government Act, 2001 of particulars of property which it is proposed to dispose of at the location in County Roscommon and to the persons set out in the schedule hereunder.  Particulars of the property which the County Council proposes to dispose:

The Property:  Site comprising 0.004 hA (0.01 acres) at Aghrafinigan Td., Knockvicar, Boyle, Co. Roscommon

The person(s) from whom the land was acquired: Eugene Monaghan

The person(s) to whom the land is to be disposed of: John Monaghan

The consideration proposed in respect of the disposal: €10

On the  PROPOSAL  of  Councillor Shanagher

                SECONDED  by Councillor  Fallon

It was   AGREED to approve the issuing of polling information cards in accordance with the County Management Acts 1940-1944 and Section 55(3) Part 10 of the Local Elections Regulations 1995.

Mr. Lydon outlined the over and under expenditure for the year in the expenditure divisions and highlighted the following:

Housing: Increase in costs for the RAS and Leasing Programme, creation of a €300k provision for housing voids programme and an increase in expenditure in housing grants

Roads Transportation and Safety: Increase in expenditure in public lighting and increased spend in regional and local roads resulting in net overspend of €355k

Development Management: Net overspend due to increased planning costs, increase in expenditure on the SICAP Programme, and increased expenditure in Community and Enterprise

Environmental Service; There was a surplus of €33.9k recorded due to additional income from landfill aftercare costs and civil defence operational costs. This additional income was offset against the purchase of new fire engine

Recreation and Amenity: the net position was a deficit of €590k due to running of leisure centre, expenditure on the Creative Ireland Programme and the €500k towards construction of the Arts Centre.

Miscellaneous Services: the overall net position was a surplus of €1.45m due to additional income from NPPR and the Lansdowne Road Agreement. Provision was also made for election costs and future rates adjudication by the Valuation Tribunal.

Overall a surplus of €6,465 was delivered for the financial year.

On the PROPOSAL of Councillor Ward

                SECONDED by Councillor Kilduff

It was AGREED to approve the transfers between capital and revenue accounts in the sum of €3,112,252 for 2018.

Members thanked the Director for the prudent management of resources and the ability to stretch resources to help fund improvement works in the county.

Mr. Martin Lydon appraised the members on the need to seek to raise a loan to facilitate applications for funding under the House purchase and Improvement loans schemes as at present there are applications to the value of €1.2m with the Council. The proposal was welcomed by the members.

On the PROPOSAL of Cllr. Connolly

            SECONDED by Cllr. Keogh

It was AGREED pursuant to the provisions of Section 106 of the Local Government Act, 2001 to approve to raise a loan of €1,500,000 to facilitate applications for House Purchase and Improvement Loans.

   On the PROPOSAL of Councillor Ward

            SECONDED by Councillor Creaton

It was AGREED to adopt the Minutes of the Plenary Meeting held on 25.03.2019

On the PROPOSAL of Councillor Kilduff

SECONDED by Councillor Ward

It was AGREED that the Council consent to the lease of property pursuant to the provisions of Article 206 of the Planning and Development Regulations 2001, Section 211 of the Planning and Development Act, 2000 (as amended) and Section 183 of the Local Government Act, 2001 of particulars of property which it is proposed to lease at the location in County Roscommon and to the persons set out in the schedule hereunder.  Particulars of the property which the County Council proposes to lease:

The Property:  Unit 1, Monksland Civic Centre, Monksland, Athlone, Co. Roscommon

The person(s) to whom the property is to be leased to: Grovelands Childcare Ltd.

Consideration:  €660 per month (€7,920 per annum) plus VAT as applicable, plus service charges

Term of Lease: Four years and nine months

·         Management Report for Quarter 1 noted.

·         No matters arising.

That Roscommon County Council take immediate measures to secure and clear and the Parkway Site in the interest of public safety, which is located on the New Tuam Road, Monksland, Athlone and other sites in a similar condition throughout the county.

The Meetings Administrator read the following reply:

Consideration will be given to making this site safe under the Derelict Sites Legislation.

Cllr. Naughten welcomed the reply as this situation has been ongoing for some time  and there is concern that the hoarding that is in place could cause damage on the busy regional road. It is concerning that this is a private site and any costs to the Council should be sought from the developer.

On the PROPOSAL of Cllr. Naughten

SECONDED by Cllr. Ward

It was AGREED that Roscommon County Council take immediate measures to secure and clear and the Parkway Site in the interest of public safety, which is located on the New Tuam Road, Monksland, Athlone and other sites in a similar condition throughout the county.

“That Roscommon County Council name all roundabouts in the county after historic people and attractions that are associated with County Roscommon. This would be of major benefit to the promotion of cultural and historical tourism, particularly as we endeavour to increase the footfall of tourists visiting County Roscommon under 'Ireland's Hidden Heartlands'. There are currently 19 roundabouts in the county (7 in Roscommon Town, 4 in Creagh, 4 in Monksland/ Bogganfin, 2 in Boyle and 1 each in Cortober and Strokestown.”

The Meetings Administrator read the following reply:

The Roads and Transportation Department is currently assessing road signage throughout County Roscommon in order to prepare a signage improvement programme, funded under the current budget. The naming of all roundabouts can also be considered under this programme and an assessment of the costs involved will be carried out.

It should be noted that approval of the TII must be sought in relation to naming roundabouts. The Department Traffic Signs Manual states that the naming of roundabouts is used principally to assist in guiding and directing traffic and names used should bear some geographic significance to the location of the roundabout. 

Cllr. Connaughton said that the time is now opportune to name the roundabouts in the county after historic places or famous Roscommon people. This could tie into the Hidden Heartlands tourism initiative but some thought must be given to how the names are chosen.

The members welcomed and supported the motion.

The Director of Service Mr. Shane Tiernan advised the members that initial observations indicate that it could cost €1,500 to €2,000 per roundabout to install signage. A reasonable level of public consultation would be required for the naming process. He confirmed that he will commence the process under the signage improvement programme and revert to the SPC to progress the project.

On the PROPOSAL of Cllr. Connaughton

SECONDED by Cllr. Creaton

It was AGREED That Roscommon County Council name all roundabouts in the county after historic people and attractions that are associated with County Roscommon.

On the PROPOSAL of Cllr. Ward

SECONDED by Cllr. Creaton

It was AGREED to write to the Minister for Communications Mr. Richard Bruton T.D to bring the process under the Broadcasting Act 2009 to designate all Gaelic Games as being Free to Air given their special resonance and distinct cultural significance and importance for the people of Ireland.  Currently, only the Hurling and Football All-Ireland Final are designated as Free to Air. The letter should also be circulated to the President of the GAA, Mr. John Horan and the Director General, Mr. Tom Ryan and the Roscommon County Board.

"That Roscommon County Council re-instate Social Housing Rent Caps for all tenants who are in receipt of a state benefit, allowance, subsidy or supplement in line with other Local Authorities." 

The following reply was read by the Meetings Administrator: 

The maximum rent cap was removed after discussions with the Housing Strategic Policy Committee and was implemented to:

·         encourage optimum use of local authority social housing stock;

·         facilitate the allocation of social housing to applicants who qualify for social housing and can’t afford to rent property on the open market; and

·         address inequities with regard to household income and applicable rent.

The Differential Rent Scheme means the maximum rent that is paid equates to 18% of all income.  In general, households with incomes of € 32,000 or less are not affected by the removal of the rent cap.  The Differential Scheme also includes a Hardship clause, should applicants wish to apply.

Cllr. Leyden spoke on her motion:

·         There is a new National Framework for Differential Rent scheme being developed by the Department whereas at present each Local Authority approves its own scheme which is unfair. There will be a transitional phase for this nationally.

·         The removal of the cap in Roscommon has had an unexpected negative affect financially  for some families and in some cases rents have increased up to 100%.

Cllr. Leyden was proposing to amend the motion to state that the Council introduce a rent cap whereby there is a maximum increase of €25pw or 25% increase of the 2018 rent, whichever is the lesser – this is in line with the Westmeath model. This should be a one year transition and tenants should not have to be making a plan to pay back arrears.

Members spoke in favour of the motion as follows:

·         There appears to be a larger contingent of people affected than was originally thought.

·         The hardship clause is not being utilised by tenants.

·         There was considerable discussion on the matter at the SPC last year but the figures on how many people would be affected and to what extent was not available at that time.

·         The rent increase should be referred back to the Housing SPC for consideration with all of the figures made available.

·         Need to review rent on annual basis going forward.

·         Need to take into account those on disability or social welfare

Mr. Martin Lydon, Director of Services confirmed that the last rent review took place in 2015 and would welcome and fully engage with a new National scheme. The D.R. scheme is based on income and the onus is on tenants to inform the council of any changes to income but rarely does this happen. This is a progressive scheme based on income and the Council deals with its tenants in a fair and considerate manner.

He outlined the figures of 68% of rents assessed led to less than €40pm increase; 75% - €80 or less pm; 82% - €100 or less pm and 217 tenants moved off maximum rent. The rents are also based on 18% of income figure.

On the PROPOSAL of Cllr. Cummins

              SECONDED by Cllr. Murphy

It was AGREED to refer the matter of the Differential Rent Scheme and review to the Housing SPC to be convened before end of May 2019

That Roscommon County Council, in view of the damage that spiralling insurance costs are causing to community groups, voluntary organisations, charities and small businesses, call on the Government to accelerate its insurance reform programme and immediately establish an Insurance Fraud Unit within AGS and insist on greater transparency in relation to claims and premiums from Irish insurers and that the government demand the insurance sector to provide a detailed breakdown of where insurance profits are derived from in light of very significant profits made by insurers operating in this jurisdiction at a time when insurance premiums are increasing each year.”

The Meetings Administrator read the following reply:

This motion requires a resolution of the Council

On the PROPOSAL of Cllr. Keogh

SECONDED by Cllr. Naughten

It was AGREED to write to the Minister for Justice, Mr. Charlie Flanagan T.D. to ask the Government to accelerate its insurance reform programme and immediately establish an Insurance Fraud Unit within AGS and insist on greater transparency in relation to claims and premiums from Irish insurers and demand the insurance sector to provide a detailed breakdown of where insurance profits are derived from in light of very significant profits made by insurers operating in this jurisdiction at a time when insurance premiums are increasing each year. This motion is to be circulated to all Local Authorities.

On the PROPOSAL of Cllr. Keogh

            SECONDED by Cllr. Shanagher

It was AGREED to adopt the list of payments for training and conferences as circulated.

·         The Cathaoirleach notified the members that there may be a Special Meeting in May to consider Casual Trading Bye-Laws.

·         The Cathaoirleach’s Award for 2018 is a Photography competition with a photograph to be taken on Saturday 30^th March to represent “My Roscommon”.

·         Cllr. Shanagher welcomed the allocation of funding for the construction of 19 houses in Ballyleague but was critical of the fact that the councillors were informed via the media.

·         Congratulations was extended to Cllr. Cummins on becoming a grandfather

·         A Vote of Sympathy to Michelle Carney on the passing of her grandmother Mrs. Margaret Burns

On the PROPOSAL of Cllr. Shanagher

                SECONDED by Cllr. Ward

It was AGREED that Roscommon County Council write to the Minister for Trade and Employment to introduce financial incentives for companies who are prepared to employ apprentices.

Cllr. Shanagher advised that the Board of the GRETB are facilitating a new stream of apprenticeships and also encouraging female apprentices. On Wednesday next in Áras an Chontae there will be an evening showcasing apprenticeships available while recognising the importance of completing the Leaving Certificate first.

·         Letter dated 13^th March from Cork County Council – Resolution to ask the Government to bring the Petroleum and Other Minerals Development (Amendment) (Climate Emergency Measures) Bill before the Dáil.

·         Letter dated 5^th March from Limerick City and County Council – Resolution to call on the Dept. of Housing to consider a grant aid scheme for granny flat extensions for persons on the housing list.

·         Letter dated 27^th February from SEAI – Reply to letter from Roscommon County Council regarding ‘Warmer Homes Scheme’

·         Letter dated 14^th February from Mr. Jim Daly T.D. Minister of State with copy letter from HSE – Community Health Care West regarding New Community Nursing Unit on the Site of the Sacred Heart Hospital., Roscommon.

·         Reply from the Department of Rural and Community Development dated 6^th March regarding the Local Improvement Scheme.

While the Members welcomed the LIS scheme and the work that had already been done, they expressed disappointment with the reply as it discriminates against some people who live on roads that are not entitled to grant funding. Many of these roads have only one house or farm and the scheme must address this as upgrade work is only necessary every 10 – 15 years. Failure to include all roads in need of works will lead to a situation whereby Roscommon County Council will be forces to take these roads in charge.

On the PROPOSAL of Cllr. Ward

             SECONDED by Cllr. Naughten

 It was AGREED to write again to Minister Ring and the Taoiseach to look at the eligibility                criteria again for the Local Improvement scheme to ensure that it is fair and balanced.

 On the PROPOSAL of Cllr. Ward

               SECONDED by Cllr. Naughten

It was AGREED that the reopening of the Local Improvement Scheme to new applications be considered.

The Director of Services, Mr. Shane Tiernan stated that the Council are obliged to comply     with the memo from the Department. There has been significant works carried out as a

result of the reopening of the scheme with 56 projects completed from the €300,000    

funding received to date. He has written to the Department regarding turf cutting season.

He suggested that the Roads and Infrastructure Department will assess the work that can be done for the grant funding and revert to the relevant SPC regarding the reopening of the scheme.

The Cathaoirleach welcomed Mr. Sean Fleming, Project Worker with The Quad Youth Project Foróige to give a presentation on Roscommon Youth STEAM Project.

Mr. Fleming outlined the progress of the project and their ambitions for the future. He detailed the many and varied projects that are provided in the Quad centre for youths up to age 18 with particular emphasis on STEM:

·         Leadership for life, LGBTQI+ Group, Letter to President group, Career Fair, Tus Nua Community Art Group

·         CAMHS Transition Programme, Photography and Film Making, Comic Book Making, Science Experiments, Youth reach, Makerfest, Gaming Workshop, Sound surfers, Makey Makey and Quad Coding events in the Quad

·         Trips were undertaken to Techfest (Google) XHale filmmaking in Helix, Dublin

·         In Strokestown events were organised in the Library for science week and Engineers week

·         There have been intercultural events, Electronics/Engineering programme

·         In Ballaghaderreen a Lego Club and Comic Book club, Coding club and darts club events were organised.

·         In Castlerea Comic Book, Darts and Coding sessions were organised.

·         In Boyle Darts, Bike and water Safety and Photography sessions took place

·         There have been a number of volunteers training sessions throughout the county in twenty four different types of events

The members welcomed the presentation and queried

·         Are there any plans to open a similar project in South Roscommon Area?

·         Coding should be considered on primary and Secondary school curriculum.

·         The development and use of The Quad is welcomed and all projects that involve youth are to be welcomed

In response Mr. Fleming welcomed the feedback and acknowledged the need for similar projects in other areas of the county but at present he is at the limit of what he can achieve on his own and said that a second similar position would be needed to expand the services.

The Chief Executive welcomed Sean and compliments the work being done with the youth of the county and he looks forward to a future update.

The Director of Services, Ms. Majella Hunt presented the list of Tidy Towns and Amenity Grants recipients for 2019 to the members for approval. There were a total of €60,000allocated to 87 applications including 16 new applicants with priority given to the Tidy Towns, Development Associations and local Sub Aqua clubs. 

The members welcomed the allocations and fair administration of the scheme. They agreed that the value to the county of the work carried out by the volunteers of the groups is incalculable. There was concern expressed that the Athlone MD appeared to have received only 25% of the total allocation.

On the PROPOSAL of Cllr. Byrne

SECONDED by Cllr. Murphy

It was AGREED to adopt the Tidy Towns and Amenity Grant Scheme 2019.

On the PROPOSAL of Cllr. Byrne

SECONDED by Cllr. Shanagher

It was AGREED that an extra €10,000 be added to the allocation in the 2020 Budget for the Tidy Towns and Amenity Grant Scheme.

The Chief Executive informed the members that he had been approached by members of the Roscommon Municipal District regarding the ongoing issue of the continued closure of the Fire Station in Castlerea. He said that he is fully committed to reopening the Fire Station and it will open by the end of this year.

The statement was welcomed by Cllrs. Fitzmaurice, Dineen, Creaton, Connolly, Leyden and Shanagher.

On the PROPOSAL of Cllr. Naughten

                SECONDED by Cllr. Keogh

It was AGREED to have the road located at Crancam, Drum, Athlone, Co. Roscommon declared to be a Public Road in accordance with Section 11 of the Roads Act 1993 and Part 2 of the Roads Regulations 1994.

The Management Report for February 2019 was noted.

There were no matters arising.

On the PROPOSAL of Councillor Dineen

            SECONDED by Councillor Ward

It was AGREED to adopt the Minutes of the Plenary Meeting held on 25.02.2019

On the PROPOSAL of Councillor Mulligan

            SECONDED by Councillor Kilduff

It was AGREED to adopt the Minutes of the Special Plenary Meeting held on 25.02.2019

The Cathaoirleach said that members have an opportunity to raise items in a Notice of Motion or Question. As discussed at the CPG, urgent matters should be brought to the attention of the Cathaoirleach no later than 12 noon on the Friday before the meeting. Should an important issue arise after this timeframe that that merits discussion at the meeting he will allow it.

Cllr. Kilduff enquired about the installation of the Cathaoirleach’s photographs in Aras an Chontae.

On the PROPOSAL of Cllr. Ward

            SECONDED by Cllr. Shanagher

It was AGREED to adopt the list of payments for training and conferences as circulated.

·         The Cathaoirleach and Cllr. Ward congratulated Jack Carty from South Roscommon, formerly a player with St. Bridgets GAA club and the county Roscommon minor team, on winning his first Rugby cap with Ireland against Italy in the Six Nations match yesterday and perhaps he would be considered for a civic reception later in the year.

·         Vote of Sympathy to the Fitzmaurice family on the death of the late John Joe Fitzmaurice, Carrowbehy, Castlerea.

The Chief Executive, Mr. Cummins informed the members that a submission on the Draft Regional Spatial and Economic Strategy (RSES)for the Northern and Western Region was made on 8th February and there is a significant issue to be brought to the Members’ attention.

Mr. Martin Lydon highlighted the issues raised in the submission and invited members to seek any clarifications required from him and to bring issues to the Planning SPC that will discuss the matter on 8^th March.

·         The current draft RSES does not provide a practical and credible framework for the development of the North West Region and is not consistent with the NPF

·         It does not provide a sufficiently clear vision to set it apart from the other two Regions

·         There is a disproportionate bias in favour of some areas especially regional growth areas – there needs to be more balance so Athlone is on a par with Sligo, Letterkenny

·         In the Council’s original submission to NRWA and EMRA there is a need for the same type of language to be used in both Regional documents for consistency

·         The document brings a lot of localised detail that is not required for this level of strategy – this is more relevant to a county development plan

·         It is not addressing infrastructural constraints, the generic nature of renewable energy, and excessive replication of National Policy documents

·         As a stands it is inconsistent with the National Planning Framework and not treating Athlone fairly.

·         The Bealnamullia/Monksland area also known as West Athlone is an integral part of the future development the growth centre

·         The downgrading of the N61 Athlone to Sligo is not acceptable. There is lack of reference to N6/M6

·         There is a need for the NWRA to deliver regional specific energy renewal strategy

The Chief Executive stated that in his submission he wanted to highlight that the RSES must recognise and respect the National Planning Framework as the overarching legislative framework and governing policy and wholly reflects this National Strategy. The document currently is inconsistent with the NPF and in particular its treatment of Athlone Regional Centre. He has called on the NWRA to give serious reconsideration to the content and strategy in the document and make all necessary amendments. It is very important that having defined Athlone as regional growth centre, we demand that this is implements in the strategy. He asked that the two Members of the Council on the Assembly be aware of the concerns highlighted in the submission.

The Members commented on the submission as follows:

·         Cllr. Murphy and Dineen as members of the NWRA confirmed they have highlighted the upgrade of the N61 and the status of Athlone as issues to be addressed in the strategy.  They will express these concerns again at the next meeting of the Western Counties of the Assembly on 10^th March.

·         Athlone was designated as a regional centre without any definition and not a growth centre when the National Planning Framework was agreed and this has now led to this situation with Athlone. Roscommon and Westmeath must do everything to ensure that Athlone area does not suffer.

·         The councillors from Athlone in Roscommon and Westmeath have met recently as part of the Boundary process.  Concern to leave Athlone, the centre of Ireland out on a limb and need to aim high. There needs to be a new N61 developed – a motorway.

·         It is positive that both Westmeath and Roscommon county councils are working together and Athlone can benefit the two regions of NWRA and EMRA.

·         It is very worrying that Athlone is not included in this plan as it should be as we have come a long way. There is adequate opportunity to grow Athlone for the next 20 – 30 years and we need to take whatever steps are necessary to achieve this.

·         There were calls previously to have Athlone designated city status and this is still a realistic consideration.

·         Politicians who have power do not want Athlone to succeed and Mullingar and Tullamore get priority.

·         The Board of Governors of Athlone IT are seeking University status for the college and want Athlone to succeed

·         Acknowledge the work of the CE and Executive have undertaken in relation to the matter

The Cathaoirleach acknowledged the work done to date by the Athlone Councillors in both Westmeath and Roscommon. In agreeing with the upgrade of the N61, he also suggested that the dangerous junctions on the road between Athlone and Roscommon be considered for upgrade in the short term.

The Chief Executive confirmed that he has also made a joint submission with the Chief Executive of Westmeath and it is consistent with this submission. There is complete unity with regard to the approach being taken on this matter and the importance of the status of Athlone being recognised in the RSES.

On the PROPOSAL of Cllr. Fallon

                SECONDED by Cllr. Keogh

It was AGREED to write to the North and West Regional Assembly that Roscommon County Council and formally reject the Draft Regional Spatial and Economic Strategy.

On the PROPOSAL of Cllr. Ward

                SECONDED by Cllr. Keogh

It was AGREED that the N61 be upgraded to motorway status at least from Athlone to Boyle and that the NWRA be informed of this proposal.

-          Email dated 18^th February, 2019 from Minister Simon Harris, T.D. in response to Notice of Motion 10.18 from Cllr. Ward – Home Help Hours and Home Care Packages;

-          Email dated 18^th February, 2019 from Deputy Eugene Murphy in response to Notice of Motion 10.18 from Cllr. Ward – Home Help Hours and Home Care Packages;

-          Acknowledgement email dated 31^st January, 2019 from Minister Paschal Donohoe, T.D in response to Notice of Motion from Cllr. Connaughton – Public Sector Workers working on Christmas Day;

-          Acknowledgement letter dated 31^st January, 2019 from Anthony McCarthy, Private Secretary to Minister Michael Ring, T.D. in response to Notice of Motion from Cllr. Naughten – Local Improvement Scheme

-          Letter dated 28^th January, 2019 from TII in response to Resolution by Cllr. Fitzmaurice – N60 between Ballymoe and Harristown, Co. Roscommon

Frank Guckian, Head of I.S. gave a presentation to the members on the progress of Digital Transformation in the Council:

·         Digital Transformation is the use of technology to change how the Council provides services. This is a cultural change that requires the organisation to embrace these new technologies

·         To date meetings management software, webcasting and mobile apps have been introduced

·         The next phase involves the rollout of a case management system for Municipal Districts, develop a service catalogue and digitise services.

·         The case management system is in pilot phase in the Roscommon MD whereby all queries from customers are logged on a new database, where previously they were manually logged.

·         Up to 2,000 cases are referred from Roads Department to MD and area offices annually while area staff can take up to 4,000 calls in addition to emails and personal callers.

·         There will be electronic forms for use by customers and automatic email response to queries. A customer can view progress of query online when they have account set up.

·         The pilot will finish in the Roscommon Area Office on 1^st March and roll out to the Castlerea AO in Q2 and the remaining offices by end of Q2.

In welcoming the project the members had the following queries:

·         What is the options available for this with no email facilities?

·         Will customers be able to assess progress on their query and receive an ongoing update?

·         Important to keep track of representations as it allows jobs to be completed more quickly.

·         Need to move one step further with use of app locations as this system in its current format does not allow for this. Members need technology and hardware to be able to take photos and upload this information. GPS location apps are essential; internet access is not always available.

·         Data Protection and GDPR restrictions in having forms signed is hampering councillors in their day to day queries for constituents

·         Important not to lose the relationship with the MD Coordinator as this is how more complex issues are resolved.

·         Will it be possible to have a workshop for councillors on new technology requirements and digital transformation for the incoming Council.

Frank Guckian confirmed that when a call is logged, a pin can be dropped on a map highlighting location.

Shane Tiernan, Director of Services confirmed to members that requirements regarding permission signatures will apply to sensitive data only as confirmed by revised guidelines from the Data Commissioner. These guidelines will be revised and rolled out to members. The new iteration of technology to be provided to Council members will be capable of dealing with these requirements in a safe and secure environment.

Concern was expressed with regard to ability to map exact locations e.g. mapping an exact location in a park to report an issue.  It is important to ensure that mapping or eircodes can be used accurately.

Members welcomed changes to the GDPR guidelines for members.

Frank Guckian urged the members to wait until the system can be viewed from end to end to see the extent of its capabilities as it is currently in pilot mode

Mr. Martin Lydon, Head of Finance presented the members with a Schedule of Uncollected Rates at 31^st December 2018:

·         Arrears of Rates at 31^st December 2018 amounted to €1.906m – this is a decrease of €522k from 2017

·         Total rate demand for 2018 was €11.724m with €10.216 collected – an increase of €1.681m on 2017

·         Adjustments for vacant premises, business closures, exemptions, uncollectable amounts and liquidated companies equated to €2.031m

·         The collection rate for 2018 was 86%

Members discussed the report as follows:

·         How does the 86% collection rate compare to 2017?

·         How many appeals have been made to the valuation office and judgments made on these appeals. Is the Valuation Office not informing the Council of changes as it appears some incorrect demands are issuing?

Martin Lydon confirmed that the 86% collection rate has increased from 83% in 2017.  There are ninety appeals with thirty decided on resulting in a loss of income of €70,000. The sixty appeals outstanding represent a total of €2.4m in rates and a 20% reduction in the original valuation could  lead to a further €500k reduction in rates. When this information is available a report will be brought to members as it is impossible to know the impact at this point.

Provision has been made in the accounts for a shortfall of this order and this will be part of the 2020 Budget with options available to be considered of a rates increase or property tax increase.

In response to concerns regarding communications from the Valuation Office, Mr. Lydon confirmed that the Valuation Office are only writing to the rate payers regarding the outcome of appeals. Many local authorities including Roscommon have already contacted the V.O. to express their dissatisfaction at this arrangement.

Mr. Shane Tiernan, Director of Services gave the members a presentation on the Register of Electors and the key dates in relation to the forthcoming Local Election due to take place on 24^th May:

·         Live Register published and in effect since 15th February

·         Changes, additions and deletions facilitated through a Supplement to be notified no later than 7^th April at 5pm

·         Postal Voters and Special Voters deadline of 5pm on 28^th April

·         The contents of the Management Report for January 2019 were noted.

Rural and Urban Regeneration Funding:

Cllr. Shanagher enquired if there was any progress on funding for the proposed Innovation Hub in Monksland.

Director of Services, Majella Hunt confirmed that under the Rural Regeneration Fund, four applications were submitted and two received approvals but not the innovation centre. Feedback will be received from the Department shortly on the applications submitted as to why they were successful or unsuccessful and a second call for applications is expected in the coming months.

The members discussed the Urban and Rural Regeneration as follows:

·         Can the application for Monksland not be submitted under Urban Funding? It has a population of 5,000 to 6,000 and is a new town and there is concern it will be omitted. There is an issue as to whether Monksland is Rural or Urban. The Council have heavily invested in infrastructure here but works to Cloonakilla National School need to be ready for the next round of funding.

·         Welcome the recent announcement of funding under the regeneration schemes. Enterprise Castlerea is delighted with the €1.54m to be invested in The Hub and thankful for the foresight of the members of Roscommon County Council for the matching funding and the executive for the quality for the submissions.

·         Welcome the recent significant funding announcements for projects in Boyle, Castlerea, Ballaghaderreen and Tulsk.

·         Are all towns and villages eligible to apply for funding for projects in 2019?

·         Funding in the Boyle area including the Lough key to Boyle Greenway is very welcome while the Royal Hotel project is very significant for the area.

·         Has the loan for matched funding been sanctioned by the Department?

·         Thanks to the Members for commitment regarding the Municipal funding to be used for the matched funding

Majella Hunt responded as follows:

Roscommon is the only named town in County Roscommon under the Urban Regeneration Funding category and therefore any Monksland project must be included under the Rural category. A population of 6,000 is also defined as Rural under the guidelines.  Following an assessment of the feedback received, the Monksland project will be resubmitted with others in the next call.

Under the Rural category, all other towns will be examined for projects and the projects have to be resubmitted each time if nor previously successful.  The application for the loan has been sent to the Department and clarifications sought with feedback expected for the members for the next meeting.

There were no matters arising.